Accounting & Reconciliation Analyst

The Future is Made by You: Ready, Set, Ford At Ford, we are not just a car company; we are a movement. We are undergoing a massive transformation to lead the electric and digital revolution. This requires a culture of speed, purpose, and—above all—integrity. Our Ready, Set, Ford mindset means we are prepared for the challenges of tomorrow, we are set on our goals of innovation and belonging, and we are moving forward together.

Ford U.S. Employee Payments Team is seeking a new Payroll Analyst, who will be responsible for ensuring accurate and timely employee compensation by managing payroll functions, including calculating pay, withholding taxes, and maintaining payroll records, while also addressing employee inquiries and ensuring compliance with payroll regulations including adherence to UAW pay rules.  As part of this role, you will be required to process and validate time and pay across multiple platforms. 

This role is one of the key positions on the Employee Payments’ (Payroll) Team. It involves understanding end-to-end payroll processes for U.S. employees, ensuring compliance with federal, state, and local regulations, accurate data management, and timely payments, while collaborating with HR, external service providers, Labor Affairs, and finance teams. There are several opportunities to gain experience about Ford payroll taxes, deductions, year-end processes, issuance of W-2s for all U.S. employees, and bonus plans expressly laid out in the UAW CBA. This position is also heavily involved in many key initiatives and projects.

• Process payroll related transactions in adherence with federal, state, and regional pay guidelines (including UAW CBA), while ensuring employees are paid timely and correctly.
• Assist in auditing payroll runs, including key pre-validations of data.
• After each pay period, review the variance analysis for earnings, tax deductions and other elements of pay and prepare an explanation of variance(s) if needed. 
• Prepare Ops Review Metrics data and slides for the quarterly Op Review and Metrics meeting, as it relates to the balance adjustments and W-2/W-2C stats.
• Prepare balance adjustments for current tax year and corrections of W-2s for prior tax years in the payroll system, including, but not limited to: 
  • Unearned wages that are repaid, working in collaboration with other functional teams (the Earnings team within Payroll, Cash Application team, and Receivables team). 
  • State employment/residency, FICA exempt/non-exempt, and Federal tax corrections & refunds, working closely with local HR reps, People First HR team, and the payroll help desks. 
• Assist with the year-end W-2 process, including, but not limited to:
  • Work closely with other internal HR areas and external partners to ensure that all required information is included in employees’ payroll records and W-2s.
  • Maintain and update the timetable (checklist) that tracks all W-2 year-end tasks to ensure all items are completed timely.
  • Conducted multiple audit reviews and testing to ensure accuracy of employees’ payroll records, including their W2s.
• Understanding and maintaining accuracy of paid time off plan configuration and balances for both statutory and plans defined in the UAW CBA.
• Assist with supplemental unemployment payments for five states per the guidelines of the UAW CBA.
• Fast-paced environment where attention to detail and a commitment to confidentiality are essential.
• Assist with research & resolution of all discrepancies, including all internal and external audit requests in a timely manner.
• Assist other internal business partners (i.e., HR, Employee Benefits Team, etc.) in implementing new or changes to existing FLSA, FMLA, and other common payroll compliance-related topics and/or programs.  
• Troubleshoot system issues and test system configuration changes.
• Participate in continuous company improvement initiatives by identifying and correcting inefficiencies.

• Bachelor’s degree in Accounting, Finance, or related field.
• Advanced English proficiency (written and verbal).
• 2+ years of experience in payroll processing (multi-state preferred) and general accounting (GL, debits/credits, month-end close).
• Proficiency in Oracle Cloud (or similar payroll systems) and Microsoft Office Suite (Excel, Word, PowerPoint).
• Excellent interpersonal and communication skills, with the ability to manage changing priorities and multi-task.

Even better, you may have...

• Experience in Payroll Tax.
• Familiarity with Timekeeping systems.
• Knowledge of automation tools.

DISCLAIMER: Ford Motor Company is an Equal Opportunity Employer, as we are committed with a diverse workforce, and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran and basis of disability. #LI-JRA