Wait, What Do You Do?

<div class="content-intro">Spektrum have a wide range of exciting opportunities in several global locations.  We are always looking to add great new talent to our team and look forward to hearing from you.</div>Spektrum supports apex purchasers (NATO, UN, EU, and National Government and Defence) and their Tier 1 supplier ecosystem with a wide range of specialist services. We provide our clients with professional services, specialised aerospace and defence sales, delivery, and operational subject matter expertise. We are looking for personnel to join our team and support key client projects. <hr> Who we are supporting  The NATO Communication and Information Agency (NCIA) is responsible for providing secure and effective communications and information technology (IT) services to NATO's member countries and its partners. The agency was established in 2012 and is headquartered in Brussels, Belgium. The NCIA provides a wide range of services, including: <ul> <li style="font-size: 10pt;">Cyber Security: The NCIA provides advanced cybersecurity solutions to protect NATO's communication networks and information systems against cyber threats.</li> <li style="font-size: 10pt;">Command and Control Systems: The NCIA develops and maintains the systems used by NATO's military commanders to plan and execute operations.</li> <li style="font-size: 10pt;">Satellite Communications: The NCIA provides satellite communications services to enable secure and reliable communications between NATO forces.</li> <li style="font-size: 10pt;">Electronic Warfare: The NCIA provides electronic warfare services to support NATO's mission to detect, deny, and defeat threats to its communication networks.</li> <li style="font-size: 10pt;">Information Management: The NCIA manages NATO's information technology infrastructure, including its databases, applications, and servers.</li> </ul> Overall, the NCIA plays a critical role in ensuring the security and effectiveness of NATO's communication and information technology capabilities. The program Assistance and Advisory Service (AAS) The NATO Communications and Information Agency (NCI Agency) is NATO’s principal C3 capability deliverer and CIS service provider. It provides, maintains and defends the NATO enterprise-wide information technology infrastructure to enable Allies to consult together under Article IV, and, when required, stand together in the face of attack under Article V. To provide these critical services, in the modern evolving dynamic environment the NCI Agency needs to build and maintain high performance-engaged workforce. The NCI Agency workforce strategically consists of three major categorise's: NATO International Civilians (NIC)'s, Military (Mil), and Interim Workforce Consultants (IWC)'s. The IWCs are a critical part of the overall NCI Agency workforce and make up approximately 15 percent of the total workforce. <hr> Role ID – 189172 Role Duties and Responsibilities <ul> <li>Manages the delivery of business administration services.</li> <li>Manages time and diary for individual senior managers and leadership teams.</li> <li>Filters and prioritises meeting requests.</li> <li>Handles sensitive, confidential information.</li> <li>Ensures managers have the information and resources needed to support ongoing processes and changes in processes</li> <li>Creates multi-level and repeating tasks for self and others.</li> <li>Manages multiple calendars using features such as 'show through' and adding tabs.</li> <li>Helps others understand the wide range of functions available with calendaring software.</li> <li>Adds notes, attachments or reminders to tasks or appointments for self and others.</li> <li>Prints using varied and complex setup, designs and page combinations.</li> <li>Compares and contrasts functionality among different releases.</li> <li>Consults others on the use and interconnectivity of the tools.</li> <li>Participates in some advanced functions of at least one product.</li> <li>Participates in evaluation of new office support tools.</li> <li>Determines which office products can interact and how to share data.</li> <li>Performs first-level problem resolution tasks.</li> <li>Works with all kinds of office support software to finish complex tasks.</li> <li>Organizes and coordinates large meetings and conferences.</li> <li>Contributes to office administration improvements and best practices.</li> <li>Consults on a full spectrum of enterprise office administration activities.</li> <li>Designs office administration functions and workflow.</li> <li>Monitors industry and marketplace trends and directions for office administration.</li> <li>Monitors effectiveness of support staff; recommends improvements.</li> <li>Manipulates files within different folders, directories, partitions, drives, etc.</li> <li>Conducts the use of keyboard and pointing devices such as a mouse or a track ball.</li> <li>Opens, closes, sizes and moves windows on a desktop.</li> <li>Performs basic file management tasks like open, close, name, save, print.</li> <li>Uses menus, toolbars, buttons and other basic GUI (graphic user interface) applications.</li> <li>Selects appropriate e-mail functions such as in-box, mail sent, drafts, trash, etc., to retrieve and store mail.</li> <li>Follows proper procedures and conventions to retrieve, create, send and store mail in accordance with organizational regulations.</li> <li>Performs basic editing functions such as copy, paste, find and replace.</li> <li>Explains the use of features including address books, distribution lists, and bulletin boards.</li> <li>Uses all basic mail handling features such as reply, forward and carbon copy(cc).</li> </ul> Essential Skills, Experience and Certifications <ul> <li>Proven ability to build relationships with a variety of stakeholders.</li> <li>Proven experience in working independently and applying appropriate judgement when handling confidential materials.</li> <li>Experience in drafting accurate and concise minutes.</li> <li>Experience in the application of strong planning, analytical and problem-solving skills.</li> <li>Previous experience in providing guidance and applying leadership skills when working with junior administrative assistants.</li> </ul> Education <ul> <li>Higher vocational training in a relevant discipline with 3-years post- related experience. Or a secondary educational qualification with 5-years post-related experience.</li> </ul> Working Location <ul> <li>Mons, Belgium</li> </ul> Working Policy <ul> <li>Onsite</li> </ul> Travel <ul> <li>Some travel to other NATO sites may be required</li> </ul> Security Clearance <ul> <li>Valid National or NATO Secret personal security clearance</li> </ul><div class="content-conclusion">We never know what new opportunities might be just over the horizon. If this opportunity isn't for you, please feel free to send us your resume anyway and be the first to know if something suitable for your skills and experience comes up. </div>

Administrative Assistant