Billing & Collections Specialist

Dragos · United States

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<div class="content-intro">Dragos is on a relentless mission to defend industrial organizations that provide us with the necessities of modern civilization; running water, functioning electricity, and safe industrial working environments. As the market leader in ICS/OT Cybersecurity, we are dedicated to arming our customers with best-in-class technology, threat intelligence, and services to protect their systems as effectively and efficiently as possible. We’re a remote-first culture with operations in North America, Europe, the Middle East, and APAC. We’re looking for mission-oriented teammates who embody our core values of authenticity, transparency, and trust. Are you ready to make a difference? Come join a mission that can save the world! </div>About the Role: <span data-ccp-parastyle="Job Purpose" data-ccp-parastyle-defn="{"ObjectId":"5a040882-cc15-5e3e-8283-ed06ae87d3b4|1","ClassId":1073872969,"Properties":[201342446,"1",201342447,"5",201342448,"3",201342449,"1",469777841,"Times New Roman",469777842,"Times New Roman",469777843,"Calibri",469777844,"Times New Roman",201341986,"1",469769226,"Times New Roman,Calibri",268442635,"22",469775450,"Job Purpose",201340122,"2",134234082,"true",134233614,"true",469778129,"JobPurpose",335572020,"1",335559739,"20",335559738,"60",469778324,"Normal"]}">The Billing & Collections Specialist is part of the Accounting team at Dragos and is responsible for managing accounts receivable activities, including complex customer invoicing, collections, and billing issue resolution. This role supports accounting operations by ensuring billing accuracy, timely collections, and effective collaboration with internal teams.   The role will report to the Senior Manager, Revenue Recognition.  Responsibilities:  <ul> <li data-leveltext="" data-font="Symbol" data-listid="1" data-list-defn-props="{"335552541":1,"335559683":0,"335559684":-2,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="1" data-aria-level="1">Prepare, review, and issue complex customer invoices, including recurring billing, contract amendments, and adjustments, ensuring accuracy and alignment with contractual terms. </li> <li data-leveltext="" data-font="Symbol" data-listid="1" data-list-defn-props="{"335552541":1,"335559683":0,"335559684":-2,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="1" data-aria-level="1">Ensure accuracy of billing data, including pricing, quantities, taxes, and payment terms. Process invoices and adjustments in the accounting system in a timely manner. </li> <li data-leveltext="" data-font="Symbol" data-listid="1" data-list-defn-props="{"335552541":1,"335559683":0,"335559684":-2,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="1" data-aria-level="1">Monitor customer accounts to identify outstanding balances and past-due invoices. Independently manage collection efforts, including proactive outreach, follow up on past-due balances, and resolution of payment delays while maintaining positive customer relationships. </li> <li data-leveltext="" data-font="Symbol" data-listid="1" data-list-defn-props="{"335552541":1,"335559683":0,"335559684":-2,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="1" data-aria-level="1">Serve as the primary owner for billing discrepancies and customer inquiries, investigating root causes, coordinating cross-functionally, and resolving issues with minimal supervision. </li> <li data-leveltext="" data-font="Symbol" data-listid="1" data-list-defn-props="{"335552541":1,"335559683":0,"335559684":-2,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="1" data-aria-level="1">Maintain accurate records of collections activity, communications, and payment promises. Then, send out customer statements monthly to customers with open balances. </li> <li data-leveltext="" data-font="Symbol" data-listid="1" data-list-defn-props="{"335552541":1,"335559683":0,"335559684":-2,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="1" data-aria-level="1">Support month-end close activities related to accounts receivable, including ensuring completeness and accuracy of accounts receivable balances and supporting bad debt analysis. </li> <li data-leveltext="" data-font="Symbol" data-listid="1" data-list-defn-props="{"335552541":1,"335559683":0,"335559684":-2,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="1" data-aria-level="1">Prepare accounts receivable aging and collection trends, providing clear status updates, risk identification, and recommendations to management as needed. </li> <li data-leveltext="" data-font="Symbol" data-listid="1" data-list-defn-props="{"335552541":1,"335559683":0,"335559684":-2,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="1" data-aria-level="1">Support credit and collections policies to minimize delinquent accounts, ensure customer records contain accurate and up-to-date information. </li> <li data-leveltext="" data-font="Symbol" data-listid="1" data-list-defn-props="{"335552541":1,"335559683":0,"335559684":-2,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="1" data-aria-level="1">Effectively prioritize competing deadlines across invoicing, collections, and month-end close activities, exercising sound judgment and time management skills. </li> <li data-leveltext="" data-font="Symbol" data-listid="1" data-list-defn-props="{"335552541":1,"335559683":0,"335559684":-2,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="1" data-aria-level="1">Adhere to internal controls, accounting procedures, and compliance standards. Support audit functions and assist team with gathering support for all audits, including pulling documentation. </li> <li data-leveltext="" data-font="Symbol" data-listid="1" data-list-defn-props="{"335552541":1,"335559683":0,"335559684":-2,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="1" data-aria-level="1">Perform other special projects or other duties as assigned. </li> </ul> Qualifications:  <ul> <li data-leveltext="" data-font="Symbol" data-listid="2" data-list-defn-props="{"335552541":1,"335559683":0,"335559684":-2,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="1" data-aria-level="1"><span class="NormalTextRun SCXW179993309 BCX0" data-ccp-parastyle="Label" data-ccp-parastyle-defn="{"ObjectId":"7ce97161-060a-55a5-ac41-385351064781|1","ClassId":1073872969,"Properties":[201342446,"1",201342447,"5",201342448,"3",201342449,"1",469777841,"Times New Roman",469777842,"Times New Roman",469777843,"Calibri",469777844,"Times New Roman",201341986,"1",469769226,"Times New Roman,Calibri",268442635,"22",469775450,"Label",201340122,"2",134234082,"true",134233614,"true",469778129,"Label",335572020,"1",134224900,"true",335551500,"2500134",335559739,"60",335559738,"60",469778324,"Normal"]}">Five (5) years of Accounts Receivable experience with emphasis on invoicing and collections. </li> <li data-leveltext="" data-font="Symbol" data-listid="2" data-list-defn-props="{"335552541":1,"335559683":0,"335559684":-2,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="1" data-aria-level="1"><span class="NormalTextRun SCXW241458154 BCX0" data-ccp-parastyle="Label" data-ccp-parastyle-defn="{"ObjectId":"7ce97161-060a-55a5-ac41-385351064781|1","ClassId":1073872969,"Properties":[201342446,"1",201342447,"5",201342448,"3",201342449,"1",469777841,"Times New Roman",469777842,"Times New Roman",469777843,"Calibri",469777844,"Times New Roman",201341986,"1",469769226,"Times New Roman,Calibri",268442635,"22",469775450,"Label",201340122,"2",134234082,"true",134233614,"true",469778129,"Label",335572020,"1",134224900,"true",335551500,"2500134",335559739,"60",335559738,"60",469778324,"Normal"]}">System/software experience preferred: NetSuite (ERP), Salesforce, Certinia, Concur, Navan, Adobe. </li> <li data-leveltext="" data-font="Symbol" data-listid="2" data-list-defn-props="{"335552541":1,"335559683":0,"335559684":-2,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="1" data-aria-level="1">Advanced experience with accounts receivable, billing, and collections processes, preferably in a SaaS or subscription-based environment. </li> <li data-leveltext="" data-font="Symbol" data-listid="2" data-list-defn-props="{"335552541":1,"335559683":0,"335559684":-2,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="1" data-aria-level="1">Strong MS Excel proficiency to support reconciliations, reporting and analysis. </li> <li data-leveltext="" data-font="Symbol" data-listid="2" data-list-defn-props="{"335552541":1,"335559683":0,"335559684":-2,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="1" data-aria-level="1"><span class="NormalTextRun SCXW117666257 BCX0" data-ccp-parastyle="Job Purpose" data-ccp-parastyle-defn="{"ObjectId":"5a040882-cc15-5e3e-8283-ed06ae87d3b4|1","ClassId":1073872969,"Properties":[201342446,"1",201342447,"5",201342448,"3",201342449,"1",469777841,"Times New Roman",469777842,"Times New Roman",469777843,"Calibri",469777844,"Times New Roman",201341986,"1",469769226,"Times New Roman,Calibri",268442635,"22",469775450,"Job Purpose",201340122,"2",134234082,"true",134233614,"true",469778129,"JobPurpose",335572020,"1",335559739,"20",335559738,"60",469778324,"Normal"]}">Strong attention to detail, self-review to yield a low error-rate, organizational skills and analytical thinking are a must. </li> <li data-leveltext="" data-font="Symbol" data-listid="2" data-list-defn-props="{"335552541":1,"335559683":0,"335559684":-2,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="1" data-aria-level="1">Ability to work independently on assigned tasks, manage timelines, and deliver upon deadlines. </li> <li data-leveltext="" data-font="Symbol" data-listid="2" data-list-defn-props="{"335552541":1,"335559683":0,"335559684":-2,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="1" data-aria-level="1"><span class="NormalTextRun SCXW241086829 BCX0" data-ccp-parastyle="Label" data-ccp-parastyle-defn="{"ObjectId":"7ce97161-060a-55a5-ac41-385351064781|1","ClassId":1073872969,"Properties":[201342446,"1",201342447,"5",201342448,"3",201342449,"1",469777841,"Times New Roman",469777842,"Times New Roman",469777843,"Calibri",469777844,"Times New Roman",201341986,"1",469769226,"Times New Roman,Calibri",268442635,"22",469775450,"Label",201340122,"2",134234082,"true",134233614,"true",469778129,"Label",335572020,"1",134224900,"true",335551500,"2500134",335559739,"60",335559738,"60",469778324,"Normal"]}">Demonstrated ability to coordinate and collaborate for problem resolution with internal staff in both the finance team and other departments, while maintaining positive working relationships. </li> <li data-leveltext="" data-font="Symbol" data-listid="2" data-list-defn-props="{"335552541":1,"335559683":0,"335559684":-2,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="1" data-aria-level="1"><span class="NormalTextRun SCXW172707235 BCX0" data-ccp-parastyle="Label" data-ccp-parastyle-defn="{"ObjectId":"7ce97161-060a-55a5-ac41-385351064781|1","ClassId":1073872969,"Properties":[201342446,"1",201342447,"5",201342448,"3",201342449,"1",469777841,"Times New Roman",469777842,"Times New Roman",469777843,"Calibri",469777844,"Times New Roman",201341986,"1",469769226,"Times New Roman,Calibri",268442635,"22",469775450,"Label",201340122,"2",134234082,"true",134233614,"true",469778129,"Label",335572020,"1",134224900,"true",335551500,"2500134",335559739,"60",335559738,"60",469778324,"Normal"]}">Demonstrated ability to independently resolve complex billing and collections issues, exercising judgment and accountability for outcomes. </li> <li data-leveltext="" data-font="Symbol" data-listid="2" data-list-defn-props="{"335552541":1,"335559683":0,"335559684":-2,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="1" data-aria-level="1"><span class="NormalTextRun SCXW24137021 BCX0" data-ccp-parastyle="Label" data-ccp-parastyle-defn="{"ObjectId":"7ce97161-060a-55a5-ac41-385351064781|1","ClassId":1073872969,"Properties":[201342446,"1",201342447,"5",201342448,"3",201342449,"1",469777841,"Times New Roman",469777842,"Times New Roman",469777843,"Calibri",469777844,"Times New Roman",201341986,"1",469769226,"Times New Roman,Calibri",268442635,"22",469775450,"Label",201340122,"2",134234082,"true",134233614,"true",469778129,"Label",335572020,"1",134224900,"true",335551500,"2500134",335559739,"60",335559738,"60",469778324,"Normal"]}">Working knowledge of tax concepts as they relate to customer invoicing; ability to identify discrepancies and partner with internal teams to resolve tax-related billing issues. </li> <li data-leveltext="" data-font="Symbol" data-listid="2" data-list-defn-props="{"335552541":1,"335559683":0,"335559684":-2,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="1" data-aria-level="1">Motivated to contribute in a dynamic, fast-paced environment and grow expertise in the company’s business operations and billing processes. </li> </ul> Compensation:  <ul> <li data-leveltext="" data-font="Symbol" data-listid="3" data-list-defn-props="{"335552541":1,"335559683":0,"335559684":-2,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="1" data-aria-level="1">Salary: $83,000</li> </ul> <ul> <li data-leveltext="" data-font="Symbol" data-listid="4" data-list-defn-props="{"335552541":1,"335559683":0,"335559684":-2,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="1" data-aria-level="1">Competitive Equity Package  </li> </ul> <ul> <li data-leveltext="" data-font="Symbol" data-listid="4" data-list-defn-props="{"335552541":1,"335559683":0,"335559684":-2,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="2" data-aria-level="1">Comprehensive Benefits Plan </li> </ul>   #LI-JF1 #LI-REMOTE    #LI-NH1 #LI-REMOTE   <div class="content-conclusion">Dragos is an Equal Opportunity Employer and considers applicants for employment without regard to race, color, religion, sex, orientation, national origin, age, disability, genetics, or any other basis forbidden under federal, state, or local laws. All new hires must pass a background check as a condition of employment.</div>