BOB – BUDGET ANALYST
Job Description
Civil Service Title- ADMINISTRATIVE BUSINESS PROMOTION COORDINATOR (NON MGRL). MUST BE SERVING PERMANENTLY IN THE TITLE, OR REACHABLE ON THE CIVIL SERVICE LIST.
The Division of Bridges is seeking a seasoned professional to support its Expense Procurement and Contract Program. Reporting directly to the Director of Expense Budget, this position will play a key role in managing and tracking the Division’s expense contracts, procurement activities, and associated budget processes.
Responsibilities will include but are not limited to:
*Monitor the Division’s Expense Contract and Procurement programs.
*Support critical budget activities, such as accrual clearance contract encumbrance, liquidation, fiscal year-end closeout, and rollovers.
*Assist in identifying and securing funding for unforeseen or emergent needs, track OTPS budget and expense.
*Ensure proper execution of funding requests, including preparation and submission of budget modifications.
*Prepare requisitions, contract encumbrances and task order registrations
*Prepare documents using agency and citywide systems FMS and PASSPort
*Complete Financials, Budget allocations, and launch PO in PASSPort.
*Research FMS, the M/WBE directory, NYC requirement contracts, and NYS preferred Source Vendors List to inform procurement decisions.
*Develop and implement tools and processes for effective budget tracking, monitoring, and analysis.
*Collaborate with internal DOT units such as Expense Budget, Grants Administration, ACCO, and Fiscal Affairs.
*Coordinate with internal teams to ensure the efficient and appropriate use of Federal and State grant funds within the Expense Budget.
*Perform related duties and special projects as assigned.
PREFERRED SKILLS
*Proficient in FMS2, FMS3, and Passport
*Knowledge of the NYC budget process and OTPS tracking
*Experience with purchase requisitions and invoice processing
*Familiar with NYC procurement rules, M/WBE, and preferred vendors
*Skilled in vendor coordination and internal collaboration
*Strong in Excel and Microsoft Office tools
*Experience with grant-funded budgets and compliance
*Excellent organizational, analytical, and communication skills
*WORK LOCATION
55 WATER ST, MANHATTAN, 10041
*HOURS/SHIFT
M-F/35 HRS/8:00AM to 4:00PM
*TO APPLY
All resumes are to be submitted electronically. All applicants please go to https://cityjobs.nyc.gov and search for Job ID# 781861. No phone calls, faxes or personal inquiries permitted. Only those applicants under consideration will be contacted. Appointments are subject to OMB approval. For more information about DOT, visit us at: www.nyc.gov/dot.
ADMINISTRATIVE BUSINESS PROMOT - 1000C
Qualifications
1. A baccalaureate degree from an accredited college or university and five years of full-time paid experience acquired within the last fifteen years, of supervisory or administrative experience including handling of business promotion or urban economic problems, at least 2 years of which must have been in a managerial or executive capacity with primary focus on business promotion or urban economic planning; or
2. A satisfactory equivalent combination of education and experience. However all candidates must have 2 years of managerial or executive experience as described in "1" above.
Appropriate graduate study in an accredited college or university may be substituted for the general experience on a year-for-year basis. All candidates must have a four-year high school diploma or its equivalent approved by a State's Department of Education or a recognized accrediting organization.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.