Data Coordinator II

    This is a union eligible position.    JOB SUMMARY  The Data Coordinator provides all services related to the collection and input of program data for the purposes of billing and creation of program reports and data management.  The Data Coordinator updates, maintains, and aids in the management and synthesis of client census, performs ad hoc utilization of data and variance reporting, and maintains and updates tracking reports. The Data Coordinator works collaboratively with program management and agency funders to ensure billing is correct and meets funders expectations and tracks and manages other client data to ensure accurate reporting for contracts and licensure.  The Data Coordinator also supports client access to healthcare coverage by assisting with the collection, tracking, and management of documentation required for Medi-Cal eligibility, enrollment, renewals, and redeterminations. In support of agency enrollment activities, the Data Coordinator may perform Certified Application Counselor (CAC) functions, maintain required certifications, and ensure compliance with Covered California, Medi-Cal, and organizational requirements related to enrollment assistance and client confidentiality.    KEY RESPONSIBILITIES  Maintains residential, outpatient, and bed census on a daily basis. Ensures client exits are appropriately documented in agency and county EHR system, and that all appropriate demographics and level of care data is correct.  Collaborates with funders to address irregularities and errors in-regards to authorization needs and required client data. Ensures supporting documentation for client funding is collected and correct. Effectively communicates with treatment staff to correct errors and gather appropriate information for correcting incomplete authorization requests and billing needs. Completes and submits weekly billing reports. Prompts staff weekly to facilitate pending authorization needs and submits authorization requests to funders. Responds to requests from other departments in a timely manner regarding enrollment and discharge information. Assists with, or completes, Medi-Cal applications, renewals, and redeterminations and obtains required eligibility documentation to support enrollment and retention. Completes required Certified Application Counselor training and maintains compliance with all Covered California, Medi-Cal, privacy, confidentiality, and annual recertification requirements when performing enrollment assistance functions.  Documents enrollment sessions in EHR system in required submission timeframe  Performs all related duties as assigned by program management.  Trains staff in ensuring timely and accurate completion of documentation needed for billing and data collection purposes.  And perform other duties as assigned.         QUALIFICATIONS    Education, Certification, and Experience   Required:   Bachelor’s Degrees in related field.  SUD registration or certification  Certified Application Counselor (CAC) certification through Covered California or ability to obtain certification within 90 days of hire and maintain certification throughout employment.    Background Clearance   Must not be on active parole or probation, clear with OIG database.  Ability to obtain and maintain satisfactory background check.  Ability to obtain and maintain live scan clearance.    Knowledge   Required:   Culturally competent and able to work with a diverse population.  Strong proficiency with Microsoft Office applications, specifically Excel, in addition to data management and EHR systems.    Skills and Abilities   Required:   Professionalism, punctuality, flexibility and reliability are imperative.  Excellent verbal, written, and interpersonal skills.  Culturally competent and able to work with diverse population.  Integrity to handle sensitive information in a confidential manner.  Action oriented.  Strong problem-solving skills.  Excellent organization skills and ability to multitask and juggle multiple priorities.  Outstanding ability to follow-through with tasks.  Able to communicate well at all levels of the organization including working with organization  leadership and high-level representatives of partner organizations.  Able to work within a frequently changing project scope while maintaining overall direction and  structured priorities.  Ability to accurately complete Medi-Cal applications, renewals, and redeterminations in accordance with program requirements.   Ability to navigate web-based eligibility and enrollment systems, including BenefitsCal, CalHEERS, and electronic document management platforms.   Ability to explain enrollment requirements and obtain informed consent from clients in a clear, professional, and culturally responsive manner.   Knowledge of Medi-Cal eligibility documentation requirements and enrollment processes.