Data Entry Specialist

Responsibilities

Data Management and Reporting 

1. Enter, maintain, and verify client, program, and organizational data within internal  and external databases and reporting systems. 
2. Submit required data and reports to external funders, grantors, and regulatory agencies in accordance with established deadlines. 
3. Compile, organize, and prepare data for grant reports, program reports, audits, quality improvement activities, and other organizational reporting needs. 
4. Monitor data quality and integrity by identifying, researching, and correcting missing, incomplete, or inaccurate information. 
5. Generate recurring and ad hoc reports for Program Directors, leadership, and other authorized staff; as determined by supervisor. 
6. Assist staff with data collection, documentation, and reporting requirements across programs; as determined by supervisor. 
7. Assist with internal and external audits related to client records, grant requirements, and program reporting. 
8. Ensure compliance with organizational policies, grant requirements, accreditation standards, and applicable confidentiality regulations. 
9. Maintain organized documentation supporting reporting, auditing, and compliance activities. 
10. Identify reporting trends, discrepancies, and potential compliance concerns and communicate findings to appropriate staff. 

 Education, Training, Skills, Knowledge and Abilities 

1. Relevant professional experience in data entry, data management, reporting systems, administrative support, or a related field required. 
2. Experience with data entry, database management, reporting systems, or administrative support preferred. 
3. Advanced proficiency with computer systems, including Microsoft Office applications, required. 
4. Strong attention to detail and commitment to data accuracy. 
5. Ability to manage multiple projects and deadlines simultaneously. 
6. Ability to maintain confidentiality and appropriately handle sensitive information. 
7. Strong organizational, analytical, and problem-solving skills. 
8. Ability to work independently and collaboratively with staff across multiple departments. 

Equal Opportunity Employer 

It is the policy of the Montrose Center to recruit, hire, train, compensate, and promote staff members on the basis of merit and without discrimination on the basis of age, sex, race, national origin, disability, religious preference, marital status, parental status, pregnancy, political affiliation or belief, sexual orientation, or gender identity or expression.