Execution Senior Analyst, Invoice Processing
Entity:
Finance
Job Family Group:
Job Description:
At bp, we’re reimagining energy for people and our planet. We have an ambitious ambition be a net zero company by 2050 or sooner, and help the world get to net zero. Crafting a more efficient business that makes the best use of its resources is a critical part of getting there. And that’s what our new global business services (FBT) centre in Pune, India is here to do – put digital at the heart of our business and accelerate the transformation of bp’s business processes across the globe. Driven by the bp values and comprising capabilities in data, procurement, finance and customer service, the FBT centre will drive ground breaking digital solutions and agile ways of working.
We’re now ready to build a strong team for our new FBT centre. If you have a digital-first mindset and a passion for
creating effortless customer experiences, you will thrive here. Put your aptitude for solving complex business
challenges with innovative digital solutions to work, while ensuring that safe and ethical work practices are adhered to.
Above all, you will be backed by a culture that encourages curiosity, creativity and collaboration. Let’s hear from you.
Accountable for ensuring accurate and timely recording and payment of all third party supplier invoices while ensuring
adherence to policies and procedures in the drive for exceptional service, operational excellence and compliance.
• Ensure accurate and timely delivery of payables services (i.e. invoice/ payment processing, report
preparation, etc.)
• Manage and coordinate the reconciliation of the relevant systems to ensure they balance and that any
discrepancies or variations are investigated and corrected.
• Enforce compliance with the Balance Sheet Integrity/ Reconciliation standard; accurate and timely reporting to
Internal Control on ledgers for which the team is responsible.
• Work with relevant Internal Control team to maintain controls currently owned within the team and facilitate
internal and external audit review
• Provide payables related advice and information as and when required.
• Implement best practices for the expense process and proactively identify, propose and implement continuous
improvement opportunities.
• Regularly supervise and resolve outstanding issues that have been escalated, or further call out to the necessary parties.
Expectations:
• High level of familiarity with the systems used in order to maintain and reconcile the relevant system to ensure
it balances correctly
• There is a high financial and reputational risk involved in prompt and accurate payments and invoice
processing. Payments and invoices processed to be reviewed thoroughly to ensure completeness and
accuracy
• Invoices need to be indexed, processed and verified in an accurate and timely manner within tight deadlines
• Collaborating closely with vendors and colleagues in different time zones and potentially in different languages requiring
meticulous coordination between teams
• Supporting team members who are servicing different vendors in various geographical locations and using
different systems
• Working hours (UK/Europe/US shift) to support Business Partners
Essential Education & Experience:
• Bachelor’s Degree in Finance, Accounting or related field
• Currently pursuing professional qualifications (e.g. ACCA, CPA, CIMA) as added advantage • 5-8 years of experience in general accounting, invoice processing and/ or payables operations.
• Experience on tools – JDE, SAP, Ariba Guided Buying in payables and invoice processing
• Advanced skills in Excel
Perspectives
• Lead your success - Accountable for delivering innovative business outcomes; Seeks opportunities to improve
and digitize process delivery; Adheres to safe and ethical work practices
• Think big - Actively builds own knowledge, capabilities and skills for the future; Values teamwork and
collaborates to achieve results
• Be curious - Willing to suggest new ways of working, processes and technologies; Ensures the delivery and
improvement of digital solutions to benefit customers
• Effortless customer experiences - Understands customer needs and delivers digital seamless self service customer experiences
• Digital first - Applies creative digital solutions to solve problems
Key Competencies
• Operational Excellence - Has a sound understanding of process and workflow streamlining, problem
resolution and organisational change
• Risk Management - Identifies external and internal factors that impact risk and mitigation opportunities.
Identifies potential new or emerging risks / threats and implements mitigation plans
• Change Management - Builds energy around a change using a systematic approach to transition from the present to the desired state
• Digital Fluency - Effectively uses digital guidance, tools, methodologies, and security measures for operating as a digital business. Uses digital tools to collaborate, organize, plan and reflect on digital data
• Analytical Thinking - Systematically breaks down a sophisticated problem or process into component parts using logical analysis techniques to reach a solution. Logically assesses relationships, grasps interdependencies, and reviews trends within a complex problem or situation. Challenges assumptions and reliability of acquired information.
Decision Making – Makes decisions affecting both own tasks and those of others. Combines a variety of
factors including commercial awareness, risk and financial expertise to make appropriate decisions and
derive insights
• Innovation - Adapts existing processes, methods and ways of working to drive efficiency. Uses digital
technologies to develop new insights, projects and opportunities
• Influencing - Identifies areas of alliance and disagreement, evaluates options and potential outcomes, and plans influencing strategy. Identifies short term customer needs and communicates benefits to the partner. Knows when and how to use the chain of command.
Problem Solving - Evaluates and prioritises problems for own area. Resolves problems in a timely way, using
a combination of logic and experience to make decisions and solve problems
• Relationship Management - Establishes and maintains relationships with peers and internal business partners
to achieve results
• Business Acumen - Identifies new or alternative approaches to performing business activities more efficiently
Why join our team?
At bp, we provide the following environment & benefits to you:
Life & health insurance, medical care package
Flexible working schedule
Opportunity to build up long term career path and develop your skills with wide range of learning options
Family friendly workplace e.g.: parental leave, bereavement and compassionate leave
Employees’ wellbeing programs e.g.: Employee Assistance Program, Company Recognition Program
Possibility to join our social communities and networks
If this role attracts you, apply now!
A company culture where we respect our diverse and unified teams, where we are proud of our achievements and where fun and the attitude of giving back to our environment are highly valued! Possibility to join our social communities and networks - Learning opportunities and other development opportunities to craft your career path. Life and health insurance, medical care package and many other benefits. We are an equal opportunity employer and value diversity at our company. We do not discriminate based on race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, perform crucial job functions, and receive other benefits and privileges of employment.
Travel Requirement
Relocation Assistance:
Remote Type:
Skills:
Legal Disclaimer:
We are an equal opportunity employer. We do not discriminate on the basis of protected characteristics like race, religion, color, sex, national origin, sexual orientation, veteran status or disability status. Individuals with an accessibility need may request an adjustment/accommodation related to bp’s recruiting process (e.g., accessing the job application, completing required assessments, participating in telephone screenings or interviews, etc.). If you would like to request an adjustment/accommodation related to the recruitment process, please contact us.
If you are selected for a position and depending upon your role, your employment may be contingent upon adherence to local policy. This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks.