Executive Administrative Assistant

Job Description

The Executive Admin Assistant will provide high-level administrative support to the executive team, ensuring efficient operation and effective time management. In addition to traditional executive assistant duties.

You will be part of a growing diverse team with highly motivated people in an international set-up, support our Regional Business Unit Leader and manage the day-to-day operations in the office in Foothill Ranch as a first point of contact with a wide variety of administrative tasks like:

Job Responsibilities Include:

• Manage executive schedule, resolve meeting conflicts, plan and coordinate internal and external meetings, locally and internationally, greet and assist visitors
• Undertake the tasks of receiving calls, take messages and routing correspondence
• Read and analyze incoming emails, submissions, and other correspondence, sort and distribute them as needed.
• Make travel arrangements & prepare expense reports
• Help prepare for meetings, write minutes, prepare reports, presentations and data, as well as maintaining files, records, and international correspondence for meetings
• Produce presentations and briefs
• Develop and carry out an efficient documentation and filing system
• Use various software, including word processing, spreadsheets, databases, and presentation software.
• Assist in the plan and execute special projects and initiatives 
• General support for the eBike organization: order equipment/office supplies, order catering, support Pcard purchases, support miscellaneous events

Qualifications

Required Qualifications:

• High School Diploma or GED
• 5+ years experience as an Administrative assistant or 3+ years Executive support
• Strong attention to detail, organizational & prioritization skills
• 1+ years experience with Microsoft Office suite (Outlook, OneNote, PowerPoint, etc.)

Preferred Qualifications:

• SAP tools
• Pro-active, independent, exceptional time-management and organizational skills, detail oriented, efficient, dependable, trustworthy, able to prioritize
• Team-player, who enjoys working with a very diverse team and has a high level of customer-service orientation
• Accustomed to working in a fast-paced, dynamic, multi-cultural work environment

Additional Information

The U.S. base salary range for this position is $80K to $90K. Within the range, individual pay is determined based on several factors, including, but not limited to, type of degree, work experience and job knowledge, complexity of the role, type of position, job location, etc. 

Learn more about our full benefits offerings by visiting: https://www.myboschbenefits.com/public/welcome.

Equal Opportunity Employer, including disability / veterans.

Company Description

We Are Bosch.

At Bosch, we shape the future by inventing high-quality technologies and services that spark enthusiasm and enrich people’s lives. Our areas of activity are every bit as diverse as our outstanding Bosch teams around the world. Their creativity is the key to innovation through connected living, mobility, or industry.

Let’s grow together, enjoy more, and inspire each other. Work #LikeABosch

• Reinvent yourself: At Bosch, you will evolve.
• Discover new directions: At Bosch, you will find your place.
• Balance your life: At Bosch, your job matches your lifestyle.
• Celebrate success: At Bosch, we celebrate you.
• Be yourself: At Bosch, we value values.
• Shape tomorrow: At Bosch, you change lives.

Bosch eBike Systems provides a high-quality drive system for pedal-assist eBikes. The Bosch eBike drive system consists of a drive unit (motor and electronics), a battery and a smart and intuitive cycle computer. In Europe, more than 100 leading bicycle brands rely on the eBike system made by Bosch. In 2026, over 40 world-class brands will offer eBikes epowered by Bosch in the North American market. Bosch eBike Systems is a part of the international Bosch Group. Additional information is available online at www.bosch-eBike.us.