HR Data Coordinator (Limited Duration)

Overview

Johnstone Supply, North America's leading wholesale distributor of HVACR equipment, parts, and supplies, has a great opportunity to join our team. Over the last seven decades, Johnstone has grown into a multi-billion-dollar industry leader with over 470 distributor branches and 6 distribution centers throughout North America. We work with some of the largest companies in the world, including Daikin/Goodman, Bosch, Copeland, Honeywell, Johnson Controls, and Fujitsu, to provide contractors with world-class products, technical expertise, and quality service.

Now is the best time to join Johnstone Supply. Relationship-building is the key to our success, and it shows in everything we do. The Power of Johnstone is everyone who works with us. Our customers, our partners, and our people. Johnstone is growing, and so can you.

Responsibilities

• Maintains accurate employee data within the HRIS by entering new hire information and employee changes with a high degree of accuracy, confidentiality, and attention to detail.
• Completes new hire data entry by transferring approximately 20 required data fields per employee into ADP, supporting an anticipated volume of approximately 10–14 new hires per week.
• Processes employee data changes received through Employee Action Forms (EAFs), reviewing requests for completeness and accuracy before entering approved changes into ADP.
• Protects payroll and employee data integrity by identifying missing, inconsistent, unusual, or potentially inaccurate information and escalating discrepancies to the appropriate HR partner before changes are processed.
• Tracks employee transactions and new hire activity using Excel, iCIMS, ADP, and other designated systems to ensure requests are completed accurately and within established deadlines.
• Monitors new hire activity in iCIMS by downloading reports, tracking candidates progressing through onboarding, and identifying records requiring additional information or follow-up.
• Coordinates completion of new hire records by communicating with Human Resources, Talent Acquisition, IT, hiring managers, and other stakeholders when information is missing or clarification is required.
• Supports time-sensitive payroll deadlines by prioritizing employee changes and new hire transactions according to established payroll schedules, including biweekly payroll cycles and weekly payroll cycles for designated employee populations.
• Manages fluctuating transaction volumes effectively, particularly during periods immediately preceding payroll deadlines when employee change requests may increase significantly.
• Maintains accurate transaction records by tracking completed and outstanding requests in Excel and providing timely confirmation or follow-up to requestors.
• Supports data auditing and quality assurance activities by reviewing reports and employee records for outliers, variances, missing information, and other potential data integrity issues.
• Reconciles invoices by reviewing charges against supporting records, identifying discrepancies, and coordinating resolution to ensure accurate and timely payment.
• Provides additional administrative and data support to Talent Acquisition, Payroll, and related HR functions as needed and may be cross-trained on additional assignments during the temporary engagement.

Qualifications

• Strong data-entry skills, including experience working with alphanumeric, compensation, payroll, or other detailed employee data.
• Exceptional attention to detail and demonstrated ability to maintain accuracy while completing repetitive, high-volume transactions.
• Strong Microsoft Excel skills; ability to organize, track, review, and audit data is required.
• Ability to identify data inconsistencies, outliers, missing information, and potential errors rather than simply processing information as received.
• Strong organizational and time-management skills with the ability to prioritize work around firm deadlines.
• Ability to manage fluctuating workloads and remain accurate during high-volume periods.
• Strong written communication skills and comfort following up with HR partners, hiring managers, and other stakeholders to resolve incomplete or questionable requests.
• Sound judgment and willingness to question or escalate information that appears inaccurate or inconsistent.
• Ability to appropriately handle confidential employee, compensation, and payroll-related information.
• Previous experience performing employee data entry or employee changes within an HRIS, payroll, recruiting, or similar business system is strongly preferred.
• Experience with ADP is a strong plus but is not required.
• Previous experience with another HRIS involving new hire entry and employee changes may substitute for ADP experience.
• Experience with iCIMS or another applicant tracking system (ATS) is helpful but not required.
• Previous experience as an HR Coordinator, Payroll Coordinator, Recruiting Coordinator, HRIS Coordinator, or similar administrative role is preferred.
• Previous Human Resources experience is beneficial, particularly experience reviewing employee transactions for completeness and compliance.
• Ability to work approximately 40 hours per week for the anticipated 12-week assignment.

Physical Demand

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to walk. Specific vision requirements are close and peripheral vision.

Company Values

We’re also interested in hiring a great candidate that holds these values so we can further build a strong company culture:

• Safety: Always prioritizes safety, both at work and at home, while ensuring those who work for you work safely.
• Customer Focused: Take the perspective of those we serve, anticipate their needs, and responding quickly.
• One Team: We win together by collaborating with each other, focusing on the common goal, and leveraging the strengths of the team.
• Own It: Take the initiative, act with a sense of urgency and pride, do things right the first time, and always act with integrity.
• Innovate: Embrace and create change that drives continuous improvement and customer-valued solutions.

Benefit Overview

EOE & E-Verify Participating Employer.