Purchasing Analyst
About This Role:
As a Procurement Analyst, you will play a pivotal role within our Global Procurement organization, operating as a key member of the Purchasing team. Your primary focus will be on utilizing an array of tools to enhance system operational visibility, provide triage support, and deliver insightful reporting and metrics. You will be instrumental in driving the contract creation and renewal process, working collaboratively with business stakeholders, procurement, and legal teams to ensure compliance with legal and procurement policies. Your efforts will ensure that all contract requests are initiated and executed agreements are efficiently managed within our Contract Lifecycle Management (CLM) system. This role holds significant value to our business as it supports procurement's strategic goals and ensures seamless operations, while fostering strong partnerships across various departments and external suppliers.
What You’ll Do:
Create and support purchase requisitions, contracting, and invoice reconciliation for transactions.
Coordinate and oversee the contract creation and renewal process in collaboration with business stakeholders, procurement, and legal.
Guide the contract lifecycle process, ensuring adherence to legal and procurement policies.
Ensure executed agreements are accurately uploaded into the CLM system.
Create and submit purchase requisitions in the ERP system, aligning them with contract payment terms.
Maintain comprehensive vendor management documentation to support audit requests.
Collaborate with sourcing, finance, and vendors to reconcile purchase orders, contracts, and invoice discrepancies.
Support Purchasing management with processes, documentation, and training activities.
Engage in ad-hoc projects as assigned by Purchasing management.
Establish and nurture strong partnerships with legal, finance, procurement, business stakeholders, and suppliers.
Act as an escalation point for issues identified by Purchasing management, procurement, and external suppliers.
Who You Are:
You are a detail-oriented professional who thrives in a dynamic, fast-paced environment. Your strong problem-solving skills and meticulous attention to detail enable you to navigate complex procurement processes with ease. With exceptional verbal and written communication skills, you build effective relationships across diverse teams. You are proactive, capable of working independently, and adept at prioritizing tasks to achieve results. Your ability to collaborate with cross-functional teams and manage change makes you an invaluable asset to the organization.
Required Skills:
Experience utilizing ERP systems such as Oracle.
Experience with Coupa is a plus.
Proficient with MS Office products, including Outlook, Excel, and PowerPoint.
Strong problem-solving skills with attention to detail.
Strong verbal and written communication skills in English.
Ability to work independently, plan, and prioritize workload.
Strong interpersonal skills for leading activities in a fast-paced environment.
Experience with purchasing and PO management utilizing ERP.
Experience with Supplier Management and/or Accounts Payable.
Experience executing or managing contracts using a CLM system.
Preferred Skills:
Experience in the Pharma/Biotech industry.
Experience with analytics tools such as Tableau or similar tools.
Additional Employment Conditions
This role is in hybrid model of work.
Please note that the role requires a candidate to be a holder of work permit & residency in Poland.
#LI-Hybrid
About Biogen Poland:
Our Warsaw office is a complex hub for local, regional and global roles. Regardless our role and reporting line we’re driven every day by our unique purpose, working passionately to change the lives of patients affected by rare and devastating diseases. This is what gives us pride, inspires us and gives us fuel to push the boundaries of innovation. We represent over 30 nationalities and celebrate the strength that comes from differences in backgrounds, experiences, and perspectives. This commitment to fostering a supportive and inclusive workplace earned us a Great Place to Work Certificate and Best Places to Work Awards consecutively since 2021 in Poland and Europe. If our mission resonates with your heart and career aspirations, we’re inviting you to join our team.
About Global Business Services (GBS):
The Global Business Services (GBS) team transforms Biogen’s business processes, scaling global operations and fueling commercial growth and innovation. GBS adds value by delivering business solutions and support services through a global delivery model, operational transparency, and best practices. Aiming to be a world-class organization, GBS excels in people, solutions, execution, and partnerships, championing a continuous improvement culture recognized across Biogen. We form a great team of individuals with drive for innovation but also team players collaborating in the spirit of respect. And if you want to take your professional development in your own hands, this is a place for you. We give you a lot of opportunities for growth on a business and social ground.
Additional Information
Benefits
Competitive Total Rewards: Base salary is determined by your experience, skills, and internal equity, complemented by an annual bonus to recognize your performance and contributions.
Comprehensive Benefits for You and Your Family: Includes life insurance, pension program contributions, mental health resources, remote work allowance, and flexible work arrangements.
Learning, Growth & Recognition: Access professional development funding, training platforms, employee referral bonuses, opportunities to contribute to impactful projects at Biogen, and social activities.