VML & Ogilvy | Executive Assistant, Japan

<div class="content-intro"><p><strong>WPP is the trusted growth partner for the world’s leading brands.&nbsp;</strong></p> <p><strong>We unite cutting-edge media intelligence and data solutions, world-class creativity, next-generation production, transformative enterprise solutions and expert strategic counsel in a single company – powered by exceptional talent and our agentic marketing platform, WPP Open, to help our clients navigate change, capture opportunity and deliver transformational growth.&nbsp;</strong><br><strong>&nbsp;</strong><br><strong>We have been building the world's most valuable brands for 50 years and have global reach across 100+ markets, with deep local expertise.</strong><br><strong>&nbsp;</strong><br><strong>Our people are the key to our success. We're committed to fostering a culture of creativity, belonging and continuous learning, attracting and developing the brightest talent, and providing exciting career opportunities that help our people grow.&nbsp;</strong><br><strong>&nbsp;</strong><br><strong>For more information, visit <a href="https://eur02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwpp.com%2F&amp;data=05%7C02%7CErica.Durr%40wpp.com%7C9bf4566a65bc46a48ac008de749116ea%7C150b5e663d884dee83f6ed149b727a00%7C0%7C0%7C639076363668176216%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&amp;sdata=Q9juosud56XGLThSFZ1NpPZd6FXpJPxV74OeRZWoh%2B4%3D&amp;reserved=0" target="_blank">WPP.com.</a></strong><br><strong>&nbsp;</strong></p></div><p><strong>Executive Assistant, WPP Creative&nbsp;</strong></p> <p><strong>Location</strong></p> <p>Tokyo, Japan</p> <p><strong>Reporting To</strong></p> <p>WPP Creative Lead Japan</p> <p>&nbsp;</p> <p><strong>About WPP Creative Japan</strong></p> <p>WPP Creative Japan is part of the global WPP network, bringing together world-class creative, strategy, content, production, and integrated marketing capabilities to deliver transformative solutions for leading clients in Japan and globally.</p> <p>As our business continues to evolve toward a more integrated, fast-paced, and collaborative operating model, we are seeking a highly capable Executive Assistant who can support senior leadership while proactively helping the organization operate smoothly across functions and teams.</p> <p>&nbsp;</p> <h1><strong>Role Overview</strong></h1> <p>The Executive Assistant will provide high-level administrative and operational support to senior leadership within WPP Creative Japan. Initially, the role will support the WPP Creative Lead, Senior Finance Director, and Managing Director; however, the scope and leadership coverage may evolve depending on business priorities and organizational structure.</p> <p>This role goes beyond traditional executive support. We are looking for someone with a strong “can-do” attitude who is comfortable operating in a dynamic international environment and willing to step in wherever support is needed. The ideal candidate is highly organized, detail-oriented, proactive, and capable of handling a broad range of responsibilities across scheduling, communication, coordination, events, internal operations, and stakeholder management.</p> <p>The successful candidate will play an important role in ensuring leadership effectiveness and helping the broader organization run efficiently.</p> <h1><strong>Key Responsibilities</strong></h1> <h2>Executive Support</h2> <ul> <li>Manage complex calendars, meeting coordination, and scheduling across multiple senior stakeholders and time zones</li> <li>Coordinate internal and external meetings, including leadership meetings and client meetings</li> <li>Arrange domestic and international business travel, accommodations, and itineraries</li> <li>Support expense processing, invoice coordination, and administrative documentation</li> <li>Prepare meeting materials, agendas, minutes, and follow-up actions as required</li> <li>Help prioritize and manage incoming requests and communications for senior leaders</li> </ul> <h2>Leadership &amp; Organizational Support</h2> <ul> <li>Support preparation and coordination of Townhall meetings, Exco meetings, leadership offsites, and internal communications</li> <li>Coordinate cross-functional activities across departments and agencies within WPP</li> <li>Assist with presentation preparation, document formatting, and reporting materials</li> <li>Provide operational and logistical support for internal initiatives and business projects</li> <li>Welcome and coordinate client visits and executive hospitality arrangements</li> <li>Proactively identify and support operational gaps or tasks that may not clearly sit within a single function</li> </ul> <h2>Communication &amp; Stakeholder Management</h2> <ul> <li>Communicate professionally and effectively with both Japanese and international stakeholders</li> <li>Maintain a high level of confidentiality, discretion, and professionalism at all times</li> <li>Build strong working relationships across multiple teams and seniority levels</li> </ul> <h1>Qualifications &amp; Experience</h1> <ul> <li>5+ years of experience as an Executive Assistant, Administrative Assistant, Office Manager, or similar role within an international company or fast-paced environment</li> <li>Experience supporting multiple senior executives simultaneously preferred</li> <li>Strong organizational and multitasking abilities with excellent attention to detail</li> <li>Ability to manage competing priorities and work independently with minimal supervision</li> <li>Strong interpersonal and communication skills</li> <li>Comfortable working in a matrixed and evolving organization</li> <li>High level of ownership, flexibility, and problem-solving mindset</li> <li>Proficiency in Microsoft Office, Google Workspace, and common collaboration tools</li> </ul> <h2>Language Requirements</h2> <ul> <li>Native-level Japanese proficiency</li> <li>Business-level English proficiency required (comfortable communicating with global stakeholders in both written and spoken English)</li> </ul> <h2>Preferred Attributes</h2> <ul> <li>Positive, proactive, and collaborative mindset</li> <li>Strong sense of discretion and professionalism</li> <li>Ability to remain calm under pressure and adapt to changing priorities</li> <li>Service-oriented attitude with willingness to support beyond formal job scope when needed</li> <li>Experience in advertising, media, creative, consulting, or other fast-paced professional services environments is a plus</li> </ul><div class="content-conclusion"><p><strong>We believe the best work happens when we're together, fostering creativity, collaboration, and connection. That's why we’ve adopted a hybrid approach, with teams in the office around four days a week. If you require accommodations or flexibility, please discuss this with the hiring team during the interview process.</strong></p> <p><strong>WPP is an equal opportunity employer and considers applicants for all positions without discrimination or regard to particular characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.</strong></p> <h4><strong>Please read our Privacy Notice (<a href="https://www.wpp.com/en/careers/wpp-privacy-policy-for-recruitment">https://www.wpp.com/en/careers/wpp-privacy-policy-for-recruitment</a>) for more information on how we process the information you provide.</strong></h4></div>