Data Governance System Coordinator (Institutional Effectiveness Specialist IV)

Title: Data Governance System Coordinator (Institutional Effectiveness Specialist IV)

Salary Range: $55,392 (Minimum)- $69,252 (Mid-Point) (Salary is to commensurate with education/experience and internal equity)

Contract Term Length: 12 Months

Standard Hours: 37.5

Work Location: Hybrid

FLSA Status: Exempt

College: KCTCS System Office

Campus Location: KCTCS System Office

Department: SO/Provost/ORPA

Total Rewards

KCTCS System Office offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity, including:

• Exceptional health care, vision, and dental coverage for you and your family
• Tuition reimbursement/waiver for you, your spouse, and dependents
• 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
• Vacation/Sick Time
• Work-Life Balance
• 9.5 Paid Holidays
• 2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
• Employee Assistance Program

Job Summary

The Data Governance System Coordinator leads the implementation, administration, and continuous improvement of the KCTCS data governance framework. This position directs governance activities across colleges and system office departments; convenes data stakeholders; establishes and maintains governance processes, standards, and documentation; advances data quality initiatives; and promotes consistent data definitions, stewardship practices, and reporting methodologies.

This position serves as the central point of coordination for systemwide data governance, driving the execution of governance priorities, facilitating resolution of cross-functional data issues, and ensuring governance decisions are documented, communicated, and implemented to strengthen institutional data quality, consistency, and reliability for reporting, compliance, planning, and decision-making.

Positions with the KCTCS System Office located in Versailles, KY are term-contract positions, with the expectancy of continuance based on performance.

KCTCS offers a hybrid work schedule with a requirement to be onsite a minimum of 3 days per work week. Hybrid work schedules are subject to periodic review and may be modified or terminated at any time

Job Duties:

Governance Prioritization and Stakeholder Coordination: Collaborate with the IR/IE Management Council and governance stakeholders to establish data governance priorities. Evaluate, prioritize, and recommend resolution strategies for cross-functional data issues. Coordinate the implementation of Council directives related to data definitions, data ownership, stewardship responsibilities, reporting methodologies, and governance standards.

Data Governance Framework Administration: Lead the administration and coordination of the KCTCS data governance framework. Establish and manage governance processes, committees, priorities, decision-rights structures, policies, standards, and stewardship practices that advance systemwide data governance and accountability.

Governance Documentation and Metadata Management: Manage governance documentation and institutional knowledge assets. Develop, maintain, and oversee data dictionaries, business glossaries, metadata repositories, business rules, reporting methodologies, governance decisions, procedures, standards, and reference materials to promote consistent understanding and use of institutional data.

Governance Communication, Training, and Adoption: Direct governance communication, training, stakeholder engagement, and adoption activities. Communicate governance priorities, standards, and decisions; develop training materials and practical guidance; facilitate stakeholder understanding of governance requirements; and promote consistent application of governance practices across KCTCS.

Data Quality Management and Issue Resolution: Direct data quality management activities. Establish data quality standards, metrics, monitoring processes, and issue-resolution workflows. Identify, prioritize, escalate, track, and coordinate corrective actions related to data quality concerns and monitor implementation through resolution.

Minimum Qualifications:

Bachelor's Degree and four (4) years of relevant experience or equivalent. 

Preferred Qualifications:

Master's and 7 years of progressively responsible experience

Additional Skills Requested:

Information Systems, Data Analytics, Business Administration, Public Administration, Higher Education Administration, Institutional Research, Statistics, or a related field.

Experience in higher education, including institutional research, institutional effectiveness, reporting, compliance, or related functions guided by external requirements and institutional business practices.
Knowledge of data governance, data stewardship, metadata management, data quality, and data standards principles.
Ability to design, implement, manage, and continuously improve practical governance structures, processes, and documentation that move data governance work forward and translate priorities into action.
Demonstrated ability to facilitate collaboration among diverse stakeholder groups, build consensus, and resolve complex cross-functional issues.
Strong project management and organizational skills with the ability to coordinate multiple initiatives and priorities simultaneously.
Strong written and verbal communication skills, including the ability to explain complex data, reporting, and governance concepts to both technical and non-technical audiences.
Ability to analyze business processes, identify governance needs, and translate requirements into practical standards, procedures, and documentation.
Ability to exercise independent judgment in evaluating issues, prioritizing work, and recommending courses of action.
Ability to adapt and maintain momentum in a developing and evolving governance environment.

Employee Rights - Employee Polygraph Protection Act

Equal Opportunity Employer - The Kentucky Community and Technical College System is an equal educational and employment opportunity institution.