Database & Reporting Manager

Description

Reporting to the Head of Finance, with a dotted-line reporting relationship to the Vice President for Advancement, the Database & Reporting Manager serves as the primary contact for Salesforce administration and for advancement systems and tools. The role allocates 50% of its time to Salesforce and Advancement and 50% to other departments, including Admissions, Mission, Marketing, Technology, HR, and Facilities. The manager translates business needs into a proactive portfolio of reliable, self-service reports and dashboards, with a focus on data and reporting. Routine gift data entry is performed by a separate role.

All Hill-Murray employees are expected to support, model, and champion Hill-Murray's mission statement: Hill-Murray empowers students to reach their fullest potential by inspiring them to utilize their God-given strengths to become leaders who will make a positive difference in the world.

RESPONSIBILITIES

Salesforce and Advancement Support — 50%

Salesforce Administration and Data Quality:

• Serve as the primary contact for Salesforce administration, configuration, user support, and advancement systems; coordinate with IT and vendors as needed.
• Maintain accurate, consistent, and secure constituent records; establish data standards, validation rules, duplicate management, and documented procedures.
• Manage data integrations with online giving, event, wealth screening, matching gift, and other software.

Advancement Reporting and Financial Integrity:

• Design and maintain fundraising reports and dashboards for the President, Vice President for Advancement, Foundation Board, and staff, including goals, campaigns, donor retention, participation, and giving trends.
• Define gift, pledge, receivable, and matching gift reporting requirements; establish controls and exception reports to validate records maintained by gift data-entry staff.
• Develop reconciliation reporting between Salesforce and accounting, investigate discrepancies, and maintain audit-ready documentation.

Prospect Management and Donor Stewardship:

• Support prospect research, wealth screening, and portfolio development; maintain prospect ratings, profiles, assignments, and cultivation, solicitation, and stewardship tracking.
• Maintain reliable histories of giving, relationships, communication preferences, and engagement data; create audience segments and mailing lists for campaigns, events, and communications.
• Train Advancement staff on Salesforce capabilities, reporting, and data standards; support personalized stewardship and analyze campaign performance with the Communications Manager.

Schoolwide Data and Reporting Support – 50%

Data and Reporting Inventory:

• Inventory data, existing reports, ownership, definitions, and integrations across Salesforce, Blackbaud Financial Edge, TADS, EduTrak, Infinite Campus, and other school systems.
• Document how data connects across systems; identify authoritative sources, common identifiers, quality gaps, and opportunities to consolidate information.
• Drive future state organizational reporting strategy.

Business Partnership and Self-Service Reporting:

• Work with department leaders to interpret business questions, define reporting requirements, and prioritize a reporting portfolio aligned with operational and strategic needs.
• Build and maintain consolidated reports and dashboards to help leaders monitor performance, identify trends, and make cross-departmental decisions.
• Shift recurring requests into self-service reporting with clear definitions, filters, refresh schedules, and user guidance; train staff to access and interpret results.

Governance and Continuous Improvement:

• Maintain a report catalog documenting purpose, audience, owner, source data, calculations, and refresh cadence; retire duplicate or unused reports.
• Validate reporting accuracy with business owners; establish appropriate access and confidentiality controls for donor, student, family, employee, and financial information.
• Automate recurring reporting where practical, document procedures, and coordinate system and reporting improvements with Technology and vendors.

 

Qualifications

 

• Bachelor’s degree preferred in Finance, Accounting, Data or Business Analytics, or a related field.
• Three to five years of relevant experience.
• Experience translating business requirements into reports, dashboards, shared data definitions, and self-service tools.
• Advanced Excel skills, including pivot tables, reference formulas, and data analysis; experience with data integration, imports, exports, and validation.
• Familiarity with Salesforce, Blackbaud Financial Edge, TADS, EduTrak, Infinite Campus, or comparable school systems preferred.
• Strong analytical, organizational, and communication skills; ability to manage priorities, collaborate across departments, and explain data to nontechnical users.
• High ethical standards, attention to detail, commitment to confidentiality, and support for Hill-Murray’s mission and values.

General Responsibilities of Catholic School Employment:

Employment in and by a Catholic school is substantially different from secular employment. Catholic school employees must conduct themselves in a manner that is consistent with and supportive of the school's mission and purpose. An employee's behavior must not violate the faith, morals, or laws of the Church or the Archdiocese, embarrass the school, or give rise to scandal. It is preferred that all employees be active, participating members of a faith community.

Benefits: Medical, dental, vision, retirement, paid time off, flexible spending accounts, EAP, life, and disability insurance.

To Apply: Please provide a cover letter, resume, and three professional references; applications will be accepted until the position is filled.

Salary

$60,000.00 - $90,000.00 Salary/year