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ByHeart is hiring a
Executive Assistant
ByHeart is a fully integrated baby nutrition company dedicated to empowering parents with choice: we want all parents to feel amazing about feeding.
We build each product from the ground up: a team of pediatricians, breast milk researchers and nutrition experts at the forefront of immune, cognitive, digestive and microbiome health inform our next-to-nature approach. We hand-pick the most wholesome ingredients from partners and farms that we consider family. We take pride in what we put in and in what we keep out of each recipe. ByHeart is only the 5th FDA-registered infant formula manufacturer in the US, and the only new infant formula brand to complete its own clinical trial in over 15 years. Our formula is blended in proprietary small batch process in our owned facility in Reading, PA with rigorous quality and safety controls. Parents deserve farm-to-formula accountability. Innovation isn’t easy, but we believe in a better feeding future.
With over $190M in pre-market funding, we take our investors and board members as seriously as we take our formula: they come from a vast landscape of expertise, ranging from life sciences development to consumer media and direct to consumer disruption, and more. We launched our Whole Nutrition Infant Formula in March 2022, and are advancing a pipeline of mom and baby nutrition products & markets to follow.
Please visit our site to learn more, and see some recent press on ByHeart:
NPR's Weekend All Things Considered
White House Roundtable including ByHeart with President Joe Biden
About Our Culture
A committed team is (and always has been) the fuel that propels ByHeart forward. ByHeart is comprised of world-class doctors, seasoned formula experts, dedicated blendmasters, and passionate parents. Above all, we are people who believe in no-compromise nutrition, farm to formula accountability, parent partnership and net positive impact for babies (and their parents!), meaning all families (including those of our own ByHeart team) have the very best health choices – whenever and wherever they need them.
At ByHeart, we say people are our number one priority, but we want our actions to speak louder than our words: we offer a fully comprehensive benefits package to every employee on the team, plus flexibility to achieve personal work-life balance. Join us to empower parents with the very best nutrition choices for baby – from (even before) day one.
Role Description
As Executive Assistant to the Chief Operating Officer, Senior Vice President of Quality, & Vice President of Supply Operations , you will manage a wide range of executive office support functions in a fast-paced, growing environment. You will be a key member of the team and, like everyone on the team, may be asked to assist in areas outside of your primary responsibilities. You will need to be flexible, proactive, and resourceful with a high level of professionalism and attention to detail.
Title: Executive Assistant
Location: New York, NY
Role Responsibilities
- Manage schedules for the COO, VP of Quality, & VP of Supply Operations
- Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
- Send calendar invites with proper video conferencing as needed
- Coordinate agendas and attendance with internal and external participants
- Facilitate the execution of key calendar events
- Organize and prepare for meetings, including gathering documents and attending to logistics of meetings
- Provide general administrative support, including providing copies, maintaining files and updating shared files on the server
- Coordinate as needed on behalf of executives with 3rd party vendors, consultants and agencies across all departments
- Coordinate travel and logistics, monitor travel costs, and work with accounting to confirm folios & receipts
- Support with paperwork and miscellaneous administrative tasks
- Process and complete expense reports, coordinate with Finance Department on Executive G&A budgets, support accounting admin
- Join meetings, take thorough notes, and coordinate follow-ups
- Work with members of Operations & Quality departments to produce requested products
- Run internal department touchpoints and meetings to ensure clear communication across the departments and manage expectations for the executives.
- Communicate with external departments when requested to manage company expectations of the departments
- Other duties as assigned
Skills & Qualifications
- Bachelor’s degree from a four-year college or university
- Executive assistant with 3+ years of experience supporting C-Suite or VP level executives
- Solid organizational skills with exceptional attention to detail and etiquette
- Superior verbal and written communication skills, with an emphasis on tact and diplomacy, both internally and externally
- A positive and engaging attitude, with a strong sense of ethics and integrity
- Problem solver who is adaptable and forward-thinking
- Strong mindset for continuous improvement and enhancing the employee experience
- Comfortable rolling up your sleeves to get things done in a high-growth environment
- Techsavvy – familiarity with Outlook, Slack, Dropbox, Adobe Acrobat Pro, DocuSign, DocSend and other administrative efficiency tools
- Proficient design skills – ability to prepare elevated company materials, such as PowerPoint decks, using ByHeart branding, graphic designs skills a plus but not required
- Experience in / passion for babies’ health and the parent landscape
- Ability & willingness to commute in-office to NYC
The minimum annual salary for this position is $70,000 and the maximum is $78,000. The salary range for performing this role outside of New York City will differ. Additionally, you will be eligible for a discretionary performance based annual cash bonus and to participate in our company’s equity program, plus our robust medical, dental, vision, retirement, and other benefits.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.